The board is the primary of an organization. They make critical decisions and have important discussions that impact all people involved. This means that there’s plenty of sensitive data being shared between board members and must be protected against leakage and access by anyone else.
One of the best ways to safeguard confidential documents for boards is by implementing robust security measures that prevent access to sharing, viewing and printing. One of the best ways to do this is by using a secure board portal which can secure documents so that they can only be read to authorized users.
Most portals for boards allow you to set time limits for the length of time that a document will be accessed and restrict users from downloading or printing it. There are many systems that also have tools that let you determine who has visited the document, and provide reports that show how many times it has been used and by whom.
A confidentiality policy is a different method to safeguard confidential documents. The policy should clearly state that www.dataroomabout.com/the-reality-with-the-data-room-software/ unless it is required by law, or authorized by the Board, directors cannot divulge confidential information to anyone else including the sponsors of constituency directors. It should also define confidential information. Although the enforcement of such a policy may be difficult, it provides clarity to all directors and allows the company to defend itself against claims that a director breached the duty of confidentiality.
