Whether it is personal information regarding customers and staff or sensitive business proposals that are confidential or legal documents, businesses have to be able restrict access to documents on electronic media to ensure that the documents cannot be open to anyone else than those who have been granted access to them. This is a crucial aspect of data security that assists in preventing data breaches and ensures compliance with regulations like GDPR and HIPAA.
Custom permissions can be used to increase security. Managers can limit the amount of sensitive documents are printed, opened and copied. You can also limit the kinds of changes that can be made to documents, for example, changing the design or text. By adding an examine trail to restricted documents allows administrators to observe user activity and identify any unauthorized changes made to the document.
It is important to implement guidelines for the retention of records in electronic files, as well as recording the destruction of these documents when their useful life has ended. It is also crucial to create safeguards to protect against non-malicious accidents like employees accidental deletion of files or saving them to unsecure devices.
Any party to a case or other person who is the person ndaonline who is the subject of information in the case document can request that the court limit public access to that information by filing a motion or a notice of the request with the court. The motion or notice must include a list of reasons for restricting access to public information. If the court grants the restriction, the court must issue an order stating that the restrictions are effective. Documents or exhibits that are restricted in access must be marked as restricted on the electronic cover sheet for the file.
