Businesses deal with a lot of sensitive data and a breach could be devastating to the reputation of a brand, its customers’ confidence and even legal issues. Secure document storage minimizes the risk and ensures your business operations will continue without interruption.
Securely storing information in a facility offsite safeguards physical assets from a range of dangers, including natural disasters and theft. It also helps reduce the expenses associated with maintaining paper-based systems, and help streamline workflow processes by being able to quickly transfer documents between devices for instant access.
A secure document storage solution includes access control, encryption, and other features to stop any unauthorized use of data. It should also have a backup system for data as well as activity monitoring to spot suspicious activities, and an easy-to-use interface that encourages employees to use it and makes the storage of confidential data an effortless part of everyday work.
View-only features also help safeguard intellectual property by preventing individuals from editing or downloading files to their own devices and computers, making them less vulnerable to ransomware attacks. Dynamic watermarking also gives a unique virtual stamp that shows anyone who is able to view the document who they are working with, allowing businesses track down criminals when a data leak occurs.
As businesses expand, they need to ensure that the online document storage provider can keep up with the growth. The ideal provider will provide scalable services and provide the ability to expand capacity whenever necessary, and ensure a seamless transition without disrupting workflows.
