Preparation is the best way to ensure that your board meetings are efficient and productive. When preparing for a board discussion, you need to ensure you have the proper equipment and the right space. It is also crucial to ensure that your team members have the required knowledge.
Begin by setting the agenda. Set the date and time well ahead of time so that your team has enough time to plan their attendance and mark their calendars. You can also distribute the board materials well in advance so that board members will have ample time to read them prior the meeting.
It’s useful to ask yourself, at this point, what subjects are the most important and pertinent to discuss. Also, you should think about what you want to accomplish during the meeting, and include any milestones or actions to achieve. This will help you decide how much time to allot to each item and will help keep your meetings focused and on track.
Create a rough agenda and share it with the board https://board-management.blog/a-brief-history-of-leadership-and-management-theory chair and executive and any other stakeholders you have in the mix. It’s normal for new ideas to be suggested at this point, which is why you should be flexible and realistic when balancing new items. Consider parking or putting them aside for another meeting when they don’t seem to be appropriate.
It’s essential to have a system in place for recording and distributing the minutes. Boardable makes it easy to distribute minutes when they’re ready. You can assign tasks to board members and monitor the progress of meetings.
