In the wake of the influenza pandemic and the flu pandemic, more board meetings are held online. It’s likely that remote work will be a permanent change in the way directors’ meetings are expected to function therefore it is essential to make every effort to conduct engaging and productive meetings. This article will provide some simple guidelines you can follow to improve the quality of your meetings via virtual.
Set clear goals for every item on the agenda. This will prevent you from spending time on unnecessary discussions and ensure that all meeting participants feel their input is valued. It’s important to identify whether the topic you’re discussing is intended to provide information, spark a discussion, or to arrive at a conclusion so that your team doesn’t continue to discuss the same issue after it has been addressed.
Let board members to test their Wi-Fi and audio/video equipment prior the meeting to ensure that it will run without a hitch. It’s also a good idea to encourage participants to mute themselves when not speaking to reduce background noise and to avoid distractions.
The minutes of every meeting on your portal, and send a link to your board members via email. This will keep everyone on track and increase accountability between meetings. A dedicated software for managing boards like Boardable can also assist in organizing and store all your board documents all in one place.
